Halcyon COVID-19 Protocol

Prior to the current lockdown the following preamble and protocol was set in place to enable the Club to organise an official ramble programme. This document will be reviewed when further Government directives are announced.

An extract from Section 3.15 of the current government guidance states that

Adults can continue to take part in outdoor organised sport and licensed physical outdoor activities in groups of more than six, provided it is organised by a national governing body, club, registered instructor/coach, business or charity …… in all cases the organiser must conduct a risk assessment and ensure compliance with COVID-19 Secure Guidance.

Therefore, Halcyon can return to having an official ramble programme provided we have a COVID protocol in place and that every member on a ramble abides with the protocol provisions.

We are following government and NHS guidance closely, and the necessary COVID protocol is set out below.

This COVID protocol is additional to the Halcyon Guidelines listed under Item 11 of the following section headed ‘Requirements for all rambles’

Halcyon takes the health and well-being of members very seriously.

And we want to do everything we can to protect people and curb the spread of the virus as much as possible.

Although not legally required for unofficial rambles of not more than six people, the requirements and recommendations set out below should be helpful in keeping everybody as safe as possible.


1)  Members must sign on for each ramble (either on the day or by pre-booking if required by the leader) and confirm their contact number required for NHS Track and Trace purposes.

2) The ramble leader will set the maximum number of attendees which may be significantly less than the government limit of 30 including the leader.

3) If, after pre-booking on, you have to cancel, inform the leader before the start of the ramble.

4) Members must NOT attend a ramble if you

a) Have any COVID symptoms (a new continuous or recently increased cough, high temperature and/or loss or change of taste and smell

b) Have tested positive for COVID infection within the previous two weeks or are awaiting the results of a test.

c) Have returned within the previous two weeks from an area of high incidence of infections within the UK or abroad, or from a designated Lockdown area.

d) Are within a 14 day self-isolation period instructed by the NHS.

e) Within the previous two weeks have been in close physical contact with someone who either had COVID symptoms or subsequently tested positive for the infection.

5) If you develop COVID symptoms or have a positive test within 7 days following a ramble you must inform the Halcyon Secretary who will inform other members and report details to the NHS.

6) Inform the leader if you are having any problems or are unwell whilst on a ramble.

7) Members must have with them their up-to-date Green Card emergency/medical details.

8) Members must comply with the Risk Assessment presented by the leader prior to the start of the ramble.

9) At all times members must maintain social distancing (i.e. 2 metre separation from the nearest person) unless it is impossible to do so.  If 2 metres is not possible, reduce the COVID transmission risk by maintaining a minimum 1metre separation in conjunction with wearing a face mask/covering.

10) Members must bring with them hand sanitiser and a face mask/covering in case of accidents or incidents.

11) Members should be familiar with the following Halcyon Guidelines.

a) Halcyon requirements/guidelines for members/guests with dogs (with brief notes on Rights of Way and Access Land). Issued January 2011.

b) Recommendations and guidelines for leaders and members: Recommended accident/incident and emergency procedure. Revised October 2020.

c) Accident/incident report form. 2nd Revision June 2012.


1) It is not recommended to car share with other members that you don’t live with.

2) Bring your own food and drink and do not share with other people.

3) Have with you a fully charged mobile phone and a first aid kit.

4) If possible, download the NHS COVID-19 Test and Trace App (requires a smartphone with Bluetooth).

5) If possible, download the ‘What3Word’ location App (requires a smartphone).

6) Cover your mouth and nose with a tissue or the inside of your elbow when coughing or sneezing.

7) Walk/sit side by side rather than facing each other.

8) Avoid touching your face.

9) Wash or sanitise your hands regularly.

10) Avoid touching gates, stiles and seats where possible. Wearing disposable or washable gloves and regular use of hand sanitiser will help reduce the infection risk.

11) Avoid sharing equipment (e.g. walking poles) unless in an emergency.